Title:    Project Development Coordinator                                 FLSA Status:   Exempt

Reports To:  Executive Project Manager – Service and Solutions

Every member of the U.S. Engineering family is expected to understand and consistently demonstrate the following Core Values:

• Exhibit integrity in everything we do.
• Listen, identify and respond to customer needs.
• Provide quality, on schedule, at a competitive price.
• Respect, challenge and recognize each team member.
• Ensure a safe working environment.

Primary Purpose:    

To provide support for the company’s Project Development function, at both a regional level, and enterprise level.  The Project Development Coordinator will perform both direct and administrative support duties related to the full scope of the project development process, as well as coordinate and/or assist with marketing and communications projects, and other related projects as assigned.

Principal Duties and Accountabilities:   

• Under the direct supervision of the Executive Project Manager, coordinate’s regional specific procurement activities; including internal and external target audiences.  This will include developing and reworking:  Bid proposals, customer account management activities, including participation and management of companies involvement in BOMA, KACHE, IREM etc. company marketing collateral, advertising design and placement, and other promotional programs.
• Ensures consistency in corporate branding and written communication style throughout the company. 
• Assists in gathering industry market research information, including competitor data, upcoming projects, industry trends, etc.
• Interfaces with proposal authors to help define the scope of each section and the key issues to be addressed.  Establishes and ensures deadlines for timely completion of review process and proposals. 
• Coordinates and/or partners with regional Service and Solutions staff in the preparation of proposals; including typing, reproduction, binding, etc.  Organizes the preparation of graphics, brochures, etc. and provides enhancements to support the company’s project development efforts. 
• Assist in researching and organizing company historical data used in the project development function.
• “Proofs” all proposal letters, write-ups, exceptions, clarifications and alternates for content and clarify and provide editing for positive readability without loss of intent and/or meaning. 
• Completes front-end bid research for the purpose of executing bid documents.
• Orders and tracks plans, specifications, addendums, and deposits 
• Orders and tracks bid bonds and bonding company information 
• Reads, discerns, and executes bid forms and bid documents for signature.
• Maintains all Bid Fax functions and assists estimating team as needed on estimates
• As requested, communicates with subcontractors and suppliers in relation to the bids and proposals processes
• Coordinates and ensures consistency of the MBE/WBE notification process, and maintains “best faith effort” documentation relative to the company’s process. 
• Maintains the U.S. Engineering Access database for project development, which includes bid list and project status updates.  This involves entering new prospect data as well as making updates to existing data.
• Assists with monitoring the status of potential projects by tracking general contractor, government, and other websites, and providing pertinent information to project development team. 
• Is active in certain industry associations; networks through attendance at meetings or social marketing events, etc. 
• Coordinates regional client events and entertainment
• Supports and / or attends industry trade shows and conventions.

Job Scope: 

This position will provide administrative support for all project development activities for a particular designated region. 

Education: 

• Bachelor’s degree in Marketing, Communications or industry specific preferred

Experience:

• Minimum of 3 years of experience in either an administrative or marketing / business development function required, preferably within the construction industry.
• Experience in administration within mechanical construction industry is a plus.

Knowledge, skills, and abilities:

• Must be proficient in MS Word, Excel, and Power Point
• Must be proficient in MS Access database
• Experience with graphic software required.
• Understanding of various construction bid documents and how to properly execute them
• Knowledge of the construction bid process, the role of key stakeholders in the process, etc.
• Sharp attention to detail and superior organizational skills
• Ability to adapt to shifting priorities - flexibility
• Keen sense of urgency and proven ability to meet or exceed deadlines and commitments
• Solid verbal and written communication skills
• Excellent copywriting and editorial skills required, as well as creativity
• Ability to develop and foster effective professional relationships, internally and externally
• Must be assertive, but friendly

Physical and/or travel demands:  

• Attendance to local pre-bids is required
• Work will be done in a typical office environment that will enable comfortable sitting, but may also require sitting, standing, occasional bending, reaching, stooping, and lifting light objects. Position involves keyboarding, use of computer monitor, and use of telephone

Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position.  They are not intended to be construed as an exhaustive list of all responsibilities and job specifications required of employees so classified.  U.S. Engineering reserves the right to revise as needed.  The job description does not constitute a written or implied contract of employment.